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DESIGN AND IMPLEMENTATION OF A COMPUTERISED PROJECT MANAGEMENT SYSTEM (A CASE STUDY OF ENUGU)


Project topic for Computer Science department

1.1     Background of Study

Project management is the basis on which every project is founded. A project manager has to obtain a variety of skills and competences in order to navigate through the project and to establish a functional connection with the numerous teams. Project projects have a continuous need for alterations and in that sense project management is key to the stability of the whole procedure. In this article, we will try to walk you through the vital concepts and principles around project management.

Computer based Project Management for ministry of works is a software package designed for ministry of works to solve the problem they encounter in keeping their project Management. It involves an electronic project record management system. Computer based Project Management is used for ministry of works to input, process and display Project Management for project’s information. It enables the Project Records Officer to keep record of ministry of works, print Appointment slips for checkups and Discharge letters for ministry of works.

The Project Management Institute (PMI) defines project management as “the art of directing and coordinating human and material resources throughout the life of a project by using modern management techniques to achieve predetermined objectives of scope, cost, time, quality, and participating objectives.” In the case of project management, you can simply take PMI’s definition and put it into a project context for a definition of a project manager, (Kwueze, K. 2007).

Construction project management involves the planning, coordination, and control over the various tasks involved in project projects. This could include different types of project projects, like agricultural, residential, commercial, institutional, industrial, and heavy civil, and environmental.

It typically includes complex tasks that change dramatically from project to project, and requires skills like strong communication, knowledge of the building process, and problem solving.

It is designed to transform the manual way of searching, sorting, keeping and assessing project information (Files) into computer based information management system in other to solve problem associated with manual method. These computer based systems generate the ministry of works report as the project register in and out of the ministry of works, (Singh H., 2006).

Digital records are much easier to handle and it improve the work flow efficiency by integrating various tasks. Computer based Project Management provides the project with convenience and security of having their records stored automatically into the database for further processing, (Berkun, S., 2005).

Imagine trying to operate a ministry of works without knowing the names of your ministry of works, knowing who they are, where they are from, what service your ministry of works offers, background and resume of your workers , staff, contractors, ministry of works who are yet to pay or even complete their bill.

Ministry of works has these data and much more to know how well the ministry of works is doing, just as important, they must have these data available to decision makers when necessary. It can be argued that the ultimate purpose of all business and ministry of works in this case, in particular is for these information systems use their information as an organizational resource. At the heart of all these systems are the collection, storage, aggregation and manipulation, dissemination and management of data. Given the crucial role of data, it should not come as a surprise that data management is a core activity for successful business in general. Government agencies, service organizations or even charity organizations, etc. Timely and useful information require accurate data. Data is viewed as a source to be shared by as many processes as possible.

Data must be properly generated and stored in a format that is easy to access and process and like any basic resource, the data environment must be managed carefully and that is why this project is essential and created to enable a proper avenue to show the “design and implementation of a database system for computer based Project Management for project” for the particular ministry of works, (Das K., 2006).

Database is a collection of logically related files, organized in a manner to satisfy the needs of an organization. A database is a store of data structured to that access and update can be made by different people and in different ways without need to change its design or content for this to happen. It is then essential that all items are logically related.

Database is always necessary to store data items once, because of this input cost is relatively low. Duplicate letters are largely dominated thereby saving space and ensuring data consistency. Data on the other hand is unprocessed facts, raw facts that have no meaning. In addition database management system are important because, important information requirements and non-specialists need easy ways of accessing this information. Also, in database management system there are complex data structures including many relationships between data items?

1.2     Statement of Problem

There has been problem of too much work on staff in the ministry of works. Owing to the growing population of various government projects since the ministry of works started allowing higher operations like ultramodern projects. The work load on staff has increased the workers are faced with heaps of project files. Searching for project files can be time consuming thereby wasting man hours.

There has been cases of missing files – due to lack of security in the office and the poor filling system in use, the files at times get misplaced or even lost and then this becomes very difficult to access the concerned project’s information and treatment history.

The manual method of project Management requires lots of staff in the ministry of works to carry out a specific job and attendance documentation.

Complaints and the delay in the receiving of information for the management of ministry of works has been the major concern and therefore has intensified the need to design a software which will go a long way in tackling these problems and at the same time helps to facilitate attendance to project.

1.3     Motivation

As a result of the problems (mistakes, delays, missing files etc).  Associated with collecting project’s accurate Data, keeping the collected data, retrieving the data when needed, the need arose to develop software that would be able to solve these problems.

1.4     Aim and Objectives

The aim of this study is to design and implement a computer based Project Management System for ministry of works.

The objectives are:

To design a computer based Project Management for ministry of works.

To develop a workable program for the unit.

To streamline and facilitate the activities of Ministry of Works via the package develop.

1.5     Purpose of the Study

The purpose of this study is to design and implement Project Management system for ministry of works Enugu State.

Furthermore, this study will also analyze the impact of computer based project record systems (CBRS) on project practice quality of care, user and project satisfaction.

1.6     Significance of the Study

Computer-based Project Management for ministry of works saves time, removes mistakes associated with recording. The importance of this project work in Ministry of works includes;

  • It makes the work of project recording of projects easy and improves workflow.
  • It protects project’s privacy by ensuring that unauthorized persons did not have access to project’s information.
  • It helps the ministry of works management to have a database that contains complete and comprehensive details of project’s records for easy access and evaluation.
  • It saves both the ministry of works management and project’s time.
  • It helps state government in decision making policy on state projects.

1.7     Organization of the Work

Chapter one contains introductory aspect of the study, like the background of the study, statement of the problem, aim and objectives, significance of the study, motivation, purpose of the study, organization of the work and definition of terms. Chapter two contains the review of the related literature. Chapter three deals with the research methodology and system analysis. Chapter four contains details of the system design, implementation and testing of the new system. Chapter five contains the summary, conclusion and recommendations.

1.8     Definition of Terms

Construction project management could be defined as the direction, regulation and supervision of a project from early development to completion.

Computer: It is an electronic device which accepts data as input, process the data and it has the ability to store the data and also retrieve it for future use.

Hardware: These are the physical part of the computer systems, example, mouse, keyboard, printers, modern etc. they are the system’s physical devices.

Data: This is a collection of raw facts.

Database: This is a collection of related files.

Record: This is a logically connected set of one or more fields that describes person, place or thing.

Filed: A character or group of characters (alphabetic or numeric) that has a specific meaning.

File: This is a collection of related records.

Computer Based Project Record: A compilation of digital form of all the administrative information related to the care of a single individual.




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